Project Charter Draft -

1.       Project Description

This project studies the present communication channel being used by employers in requesting Unirazak students qualified for employment. The proposed system is aimed at automating and creating a dedicated channel for the student recruitment process. This system is targeted at employers, recruitment agents and the members of staff and students of the faculty of Information technology, Unirazak to assist them in the recruitment process. Employers and recruitment agents can post vacancies and also advertise, lecturers can make recommendations while students can post their resume and apply for vacancies. The system also allows communication amongst employers, recruitment agents, lecturer and students.

 

2.       Business Objectives and Success Criteria

There would be some cash income for the university through the advertisements by different companies. Besides that, it would increase UNIRAZAK’s affiliations all over Malaysia as companies would be able to deal direct with the faculty of IT. To add on, it would increase the student enrolment for IT courses as the employment rate of UNIRAZAK IT student would be high.

3.       Stakeholders

Stakeholder	Major Benefits	Attitudes	Win Conditions
UNIRAZAK staff and management	Able to showcase their best students.	Co-operative and positive	Undergraduates are hired, therefore reduces number of unemployed graduates
Project Manager	Gets experience in managing a system	Requires knowledge and practice in general management ideas	Understanding, navigating and meeting with the stakeholders need and expectation. Leading, communicating and problem solving with stakeholders.
UNIRAZAK Job Seekers	A convenient medium that aids them in job hunting.	Hopeful and positive in securing a job.	Gets a job.
Employers	A convenient medium that aids them in finding suitable candidate for a job position.	Have high requirements on candidates	Gets a suitable candidate for the job offered

4.       Vision

This system is targeted at employers, recruitment agents and the members of staff and students of the faculty of Information technology, UNIRAZAK to assist them in the recruitment process. The system is known as UNIRAZAK Online Student Recruitment System that is aimed at automating and creating a dedicated channel for the student recruitment process. Employers and recruitment agents can post vacancies and also advertise, lecturers can make recommendations while students can post their resume and apply for vacancies. The system also allows communication amongst employers, recruitment agents, lecturer and students. Unlike the existing system which is totally manual in nature, the employers only informs the university staff of their need of UNIRAZAK student for employment through traditional means like face to face, letters, phone calls, emails and so on. 

5.       Project Scope

Determining the context of the project means defining the specific boundaries, or extent of the project. For the purpose of this project, our task is to develop an Online Student Recruitment System for UNIRAZAK which is an operational system. The system is to facilitate the recruitment process of UNIRAZAK IT students. The end users of the system are the Malaysian employers, Malaysian recruitment agents, UNIRAZAK IT students and the UNIRAZAK faculty of IT, each performing a different duty towards achieving the universities goals and objectives. 

6.       Assumptions and Dependencies

AS-1:

DE-1:

7.       Constraints

Dimension	Constraint (state limits)	Driver (state objective)	Degree of Freedom (state allowable range)
Features			70-80% of high priority features must be included in release 1.0
Quality			90-95% of user acceptance tests must pass for release 1.0, 95-98% for release 1.1
Cost			budget overrun up to 15% acceptable without executive review
Schedule		release 1.0 to be available by 10/1, release 1.1 by 12/1
Staff	maximum team size is 6 developers + 4 testers

7.       Milestones

Event or Deliverable	Target Date	Responsibility
Project charter approved	24 June 2010	Team leader/ Project manager
Project plan completed	-	All members
Project plan approved	14 June 2010	Project manager
Project team assembled	10 June 2010	All members
Project execution initiated	-
Project execution completed	-
Customer acceptance	6 July 2010
Project closed out	11 July 2010	All members

8.       Business Risks

Risk	Probability	Impact	Mitigation
Implementation Issues	40%	severe
User acceptance	60%	maximum
Missed deadline	45%	Minimum

9.       Resources

Resource	Description and Source
Computer system

10. Approvals

Approval Decision:

¨  Approved, development of detailed project plan is authorized

¨  Approved, project execution is authorized

¨  Approved, but project is on hold until future notice

¨  Revise charter and resubmit for approval

¨  Charter and project proposal are rejected

Role or Title	Name and Signature	Date

Project Proposal

General Information

Project Title:	Unirazak Online Student recruitment System	Project Working Title:	UOSRS
Proponent Secretariat:	Education	Proponent Agency:	Unirazak
Prepared by:	Anonymous Group	Date Prepared:	June 2010

Points of Contact

List the principal individuals who may be contacted for information regarding the project.

Position	Title/Name/Organization	Phone	E-mail
Project Supervisor	Pn Norlini Ramli
Project Manager	Fasasi Olufemi	60172467471	ogfasasi@gmail.com
Group Member	Suriavarman	60163571730	suriavarman@gmail.com
Group Member	Haemashini	60165076411	haems@hotmail.com
Group Member	Jasimah	60126083731	sville04@hotmail.com

 

Abstract

This project studies the present communication channel being used by employers in requesting Unirazak students qualified for employment. The existing system of the UOSRS is totally manual in nature, Where the employers only informs the university staff of their need of unirazak student for employment through traditional means like face to face, letters,  phone calls, emails and so on. 

There is actually no dedicated channel of communication for the student requests. The traditional system of student request mainly makes use of oral means of communication which makes it unofficial. After the request is placed by any employer the available means of notifying students are the notice boards, general announcement and emails which have proven not to be effective as only few students make use of them because all the means are usually flooded with too many information. The proposed system is aimed at automating and creating a dedicated channel for the student recruitment process.

This system is targeted at employers, recruitment agents and the members of staff and students of the faculty of Information technology, Unirazak to assist them in the recruitment process. Employers and recruitment agents can post vacancies and also advertise, lecturers can make recommendations while students can post their resume and apply for vacancies. The system also allows communication amongst employers, recruitment agents, lecturer and students

 

Problem Statement

The existing system of the USRS is totally manual in nature and there is actually no dedicated channel of communication for employers to use in placing their requests for the recruitment of unirazak IT student. The system makes use of the traditional system of  communication for the student request process where the employers only informs the university staff of their need of unirazak student for employment through traditional means like face to face, letters,  phone calls, emails and so on.  After the request is placed by any employer the available means of notifying students are the notice boards, general announcement and emails which have proven not to be effective as only few students make use of them because all the means are usually flooded with too many information.

 

System Objectives

-          To automate the existing system of the USRS

-          To provide a dedicated channel of communication for placing request of employers to employ unirazak students.

-          To reduce the load on the SMS and email systems.

-          To facilitate the recruitment process of unirazak IT students.

-          To assist the Unirazak faculty of IT in showcasing their best students.

-          To assist employers and recruitment agents to make good choices when short-listing as the lecturer are able to make their recommendations of suitable candidates.

-          To allow employers and recruitment agents post vacancies.

-          To allow IT students in Unirazak to be able to apply for posted vacancies.

-          To earn some sort of income for Unirazak through advertisements.

-          To eliminate issues of forgery and or fake documents being used in the recruitment process as the employers can easily contact the faculty.

-          To assist in the recruitment for all job types like part-time, full time, internship and so on.

-          To help students decide suitable placement for internship through recommendation.

System Capabilities

-          Employers and recruitment agents have to register with a company name, password and a valid e-mail address.

-          Employers and recruitment agents would be able to post and update vacancies.

-          Employers and recruitment agents would be able to view lecturer’s recommendation and shortlist candidates.

-          Employers and recruitment agents would be able to advertise their companies’ products and services.

-          Employers and recruitment agents would be able to give feedbacks about students that they employed and also the system.

-          Staff of the faculty of IT and Students are automatically registered every semester just like the SMS

-          Staff of the faculty of IT would be able to recommend qualified candidates.

-          IT Students can view vacancies, post their resumes, apply for available vacancies, choose the job type they desire (part-time, full time) and also communicate with the employers or agents.

-          Successful candidates (students) would be able to give feedback about their employers and also the system.

-          There would be login capabilities varying from users to restrict unauthorized access and privileges.

-          The system generates a report based on the organizations, jobs posted, student applications and the successful recruitments monthly.

-          The system undergoes weekly updates and monthly revision. and can be expanded in the future to cater for all faculties in Unirazak.

 

System Scope

-          All the IT students in  unirazak including students from regional centers can apply

-          All companies in need of IT personnel frm malaysia can post vacancies

-          All faculty staffs in Unirazak.

-          Unirazak ICT department.

-          PayPal companies Banks in Malaysia.

Project scope

Determining the context of the project means defining the specific boundaries, or extent of the project. For the purpose of this project, our task is to develop an Online Student Recruitment System for Unirazak which is an operational system. The system is to facilitate the recruitment process of Unirazak IT students. The end users of the system are the Malaysian employers, Malaysian recruitment agents, Unirazak IT students and the Unirazak faculty of IT, each performing a different duty towards achieving the universities goals and objectives.

Business Benefits

There are lots of benefits to be realized by Unirazak from this project

-    There would be some cash income for the university through the advertisements by different companies.

-    It would increase unirazak’s affiliations all over Malaysia as companies would be able to deal direct with the faculty of IT

-    It would increase the student enrolment for IT courses as the employment rate of unirazak IT student would be high.

TIME REQUIRED

The project is expected to be completed and submitted for testing and implementation within four (4) weeks from the starting date June 10 2010.

 

Position/Title	Signature	Date
Project Supervisor