Project Charter Draft -

1.       Project Description

This project studies the present communication channel being used by employers in requesting Unirazak students qualified for employment. The proposed system is aimed at automating and creating a dedicated channel for the student recruitment process. This system is targeted at employers, recruitment agents and the members of staff and students of the faculty of Information technology, Unirazak to assist them in the recruitment process. Employers and recruitment agents can post vacancies and also advertise, lecturers can make recommendations while students can post their resume and apply for vacancies. The system also allows communication amongst employers, recruitment agents, lecturer and students.

 

2.       Business Objectives and Success Criteria

There would be some cash income for the university through the advertisements by different companies. Besides that, it would increase UNIRAZAK’s affiliations all over Malaysia as companies would be able to deal direct with the faculty of IT. To add on, it would increase the student enrolment for IT courses as the employment rate of UNIRAZAK IT student would be high.

3.       Stakeholders

Stakeholder	Major Benefits	Attitudes	Win Conditions
UNIRAZAK staff and management	Able to showcase their best students.	Co-operative and positive	Undergraduates are hired, therefore reduces number of unemployed graduates
Project Manager	Gets experience in managing a system	Requires knowledge and practice in general management ideas	Understanding, navigating and meeting with the stakeholders need and expectation. Leading, communicating and problem solving with stakeholders.
UNIRAZAK Job Seekers	A convenient medium that aids them in job hunting.	Hopeful and positive in securing a job.	Gets a job.
Employers	A convenient medium that aids them in finding suitable candidate for a job position.	Have high requirements on candidates	Gets a suitable candidate for the job offered

4.       Vision

This system is targeted at employers, recruitment agents and the members of staff and students of the faculty of Information technology, UNIRAZAK to assist them in the recruitment process. The system is known as UNIRAZAK Online Student Recruitment System that is aimed at automating and creating a dedicated channel for the student recruitment process. Employers and recruitment agents can post vacancies and also advertise, lecturers can make recommendations while students can post their resume and apply for vacancies. The system also allows communication amongst employers, recruitment agents, lecturer and students. Unlike the existing system which is totally manual in nature, the employers only informs the university staff of their need of UNIRAZAK student for employment through traditional means like face to face, letters, phone calls, emails and so on. 

5.       Project Scope

Determining the context of the project means defining the specific boundaries, or extent of the project. For the purpose of this project, our task is to develop an Online Student Recruitment System for UNIRAZAK which is an operational system. The system is to facilitate the recruitment process of UNIRAZAK IT students. The end users of the system are the Malaysian employers, Malaysian recruitment agents, UNIRAZAK IT students and the UNIRAZAK faculty of IT, each performing a different duty towards achieving the universities goals and objectives. 

6.       Assumptions and Dependencies

AS-1:

DE-1:

7.       Constraints

Dimension	Constraint (state limits)	Driver (state objective)	Degree of Freedom (state allowable range)
Features			70-80% of high priority features must be included in release 1.0
Quality			90-95% of user acceptance tests must pass for release 1.0, 95-98% for release 1.1
Cost			budget overrun up to 15% acceptable without executive review
Schedule		release 1.0 to be available by 10/1, release 1.1 by 12/1
Staff	maximum team size is 6 developers + 4 testers

7.       Milestones

Event or Deliverable	Target Date	Responsibility
Project charter approved	24 June 2010	Team leader/ Project manager
Project plan completed	-	All members
Project plan approved	14 June 2010	Project manager
Project team assembled	10 June 2010	All members
Project execution initiated	-
Project execution completed	-
Customer acceptance	6 July 2010
Project closed out	11 July 2010	All members

8.       Business Risks

Risk	Probability	Impact	Mitigation
Implementation Issues	40%	severe
User acceptance	60%	maximum
Missed deadline	45%	Minimum

9.       Resources

Resource	Description and Source
Computer system

10. Approvals

Approval Decision:

¨  Approved, development of detailed project plan is authorized

¨  Approved, project execution is authorized

¨  Approved, but project is on hold until future notice

¨  Revise charter and resubmit for approval

¨  Charter and project proposal are rejected

Role or Title	Name and Signature	Date